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Go-live checklist
Do the steps in this order. The date comes before any opening balance, because the first opening balance locks it.
Quick checklist
- Print or export from your old system, as at the last day before go-live: trial balance, customer and supplier outstandings (bill by bill), stock by item with value, and bank and cash balances.
- Add your items, customers and suppliers. See Moving from your old system.
- Set the go-live date in Configuration › Finance › Accounting Period. See Choose the go-live date.
- Enter account opening balances in the Chart of Accounts (bank and cash included).
- Enter opening stock with a Stock Adjustment of type Opening Stock.
- Enter each customer's and supplier's Opening Balance with the go-live day in the date field.
- Enter the open invoices, bills and later settlements from before go-live as old documents.
- Run the checks: Reports › Business Reports then Opening balance check, the Balance Sheet, and the stock reports. There is no trial balance to run and no year to close: Bizconnekt works out every balance straight from your documents, so your figures are always up to date.
- Start working live from the go-live day.
Done. Opening balance check shows all parties matching, and you are posting live from the go-live day.
Video coming soon: The go-live steps at a glance
Full guide
Before you start
Have the closing figures from your old system as at the day before go-live. The day you choose should be a clean cut-off, for example the first day of a month.
In order
| Step | Where | Page |
|---|---|---|
| Masters | Utilities › Bulk Import or each master | Moving from your old system |
| Go-live date | Configuration › Finance › Accounting Period (admin) | Choose the go-live date |
| Account, bank and cash balances | Chart of Accounts (admin) | Opening balances |
| Opening stock | Stock Adjustment | Opening balances |
| Party balances | Customer and Supplier forms | Opening balances |
| Old invoices, bills, receipts, payments, notes | Their normal forms or Bulk Import | Old documents |
| Checks | Reports | Reports before and after |
India
If you file GSTR-3B, also enter your Opening credit ledger balance on the Tax Compliance home page. See Tax Compliance main screen.
Problems and fixes
I need to move the go-live date after entering opening balances
Once anything is posted on or after the date, it is locked. Remove the opening balances and any posted documents on or after it, then change the date. See Choose the go-live date.
My customer balances do not match
Open the Opening balance check. See Opening balances.