Business Unit Overview
What is Business Unit?
Business Unit represents a distinct legal entity or operating division within your Business Group, identified by a unique GST registration number. Each Business Unit operates independently with its own accounting books, compliance requirements, and transaction records while maintaining consolidated visibility at the group level.
Who Uses This?
Business Owners
Set up and manage business entities across locations
Tenant Administrators
Configure new business units and maintain GST compliance
Finance Heads
Manage banking details and accounting setup per unit
Operations Managers
Access multi-location business unit data
Key Features
Legal Compliance
Unique GST registration for each business unit with automatic validation and verification
Multiple address management including head office, branch, factory, warehouse, and registered office locations
PAN integration inherited from Business Group or unit-specific PAN for compliance tracking
Financial Operations
Banking configuration with multiple bank accounts and beneficiary details for payment processing
Independent accounting with separate books for each unit while maintaining group consolidation
Document management for certificates, incorporation documents, GST registration, and MSME compliance
How It Works
Default Setup
- Signup: First Business Unit created automatically with the same name as your Business Group
- GST Registration: Enter your GST number to identify the unit and auto-populate legal details
- Address Setup: Add multiple addresses (head office, branches, warehouses) linked to the GST number
- Banking: Configure bank accounts for payments and receipts
- Additional Units: Add more Business Units as your company expands to new locations or acquires entities
Understanding Business Unit Structure
One GST Number = One Business Unit
Each Business Unit must have a unique GST registration. Multiple locations under the same GST are managed as addresses within a single Business Unit.
Example Structure:
Business Group: ABC Manufacturing Pvt Ltd
-
Business Unit 1: ABC Manufacturing Delhi (GST: 07XXXXX)
- Head Office: Connaught Place, Delhi
- Factory: Okhla Industrial Area, Delhi
- Warehouse: Rohini, Delhi
-
Business Unit 2: ABC Manufacturing Mumbai (GST: 27XXXXX)
- Registered Office: Andheri, Mumbai
- Warehouse: JNPT, Navi Mumbai
-
Business Unit 3: ABC Manufacturing Bangalore (GST: 29XXXXX)
- Office: Whitefield, Bangalore
- Factory: Peenya Industrial Area, Bangalore
Getting Started
| Task | Guide | Time Required |
|---|---|---|
| View Business Unit List | How to View Guide | 2 minutes |
| Add New Business Unit | How to Add Guide | 10 minutes |
| Edit Business Unit Details | How to Edit Guide | 5 minutes |
| Add Multiple Addresses | Address Management | 3 minutes |
| Configure Bank Details | Bank Setup | 5 minutes |
Field Definitions
| Field Name | Description | Example |
|---|---|---|
| Business Unit Name | Short identifier for the business unit (editable) | HAL, Mumbai Branch, Delhi Office |
| GST Number | 15-character GST registration number (unique per unit) | 09ABKCS2664L1ZP |
| Legal Name | Official registered name from GST portal (auto-filled) | HINDUSTAN AERONAUTICS LIMITED |
| Trade Name | Business trading name as per GST records | M/S HINDUSTAN AERONAUTICS LTD |
| PAN Number | Permanent Account Number (inherited from Business Group) | ABKCS2664L |
| Branch Code | Internal code for identifying branch/location (optional) | DL01, MH02, BLR03 |
| BU Description | Brief description of business unit operations (optional) | Manufacturing unit for aerospace components |
| GST Type | Type of GST registration | Regular, Composition, SEZ |
| Address Type | Classification of location | Head Office, Factory, Warehouse, Store, Registered Office |
| Logo | Business unit specific logo (optional, inherits from Business Group) | PNG/JPG, max 2MB |
Bank Details Fields
| Field Name | Description | Example |
|---|---|---|
| Beneficiary Name | Account holder name (must match bank records) | HINDUSTAN AERONAUTICS LIMITED |
| Account Type | Type of bank account | Current, Savings, Cash Credit |
| IFSC Code | 11-character bank branch identifier (verified) | HDFC0001234 |
| Bank Name | Name of the bank (auto-filled after IFSC verification) | HDFC Bank |
| Account Number | Bank account number for transactions | 50200012345678 |
Address Fields
| Field Name | Description | Example |
|---|---|---|
| Address Type | Purpose/classification of location | Head Office, Factory, Warehouse, Store, Registered Office |
| Address Name | Friendly name for the location | Lucknow Factory, Delhi Warehouse |
| Building Name | Building or plot details | Plot No 21, HAL Complex |
| Street | Street name or area | Amausi Industrial Area |
| City | City or district name | Lucknow |
| State | State name (must match GST registration) | Uttar Pradesh |
| Country | Country (India default) | India |
| Zipcode | 6-digit PIN code | 226008 |
Attachment Types
Supported Document Types:
- Company Pancard - PAN card copy
- Certificate of Incorporation - Registration certificate
- MSME Certificate - MSME registration if applicable
- Others - Any other relevant documents
File Requirements:
- Formats: PDF, JPG, PNG
- Maximum size: 10MB per file
Related Sections
- Business Group - Parent organization setup
- Departments - Structure departments within business units
- System Settings - Configure unit-specific settings
- User Management - Assign users to business units
Quick Tips
Best Practices
Verify GST number before saving as it cannot be changed later without creating a new business unit
Set up at least one address marked as primary or head office for document generation and compliance
Add bank details immediately to enable payment processing and avoid delays in transactions
Use descriptive Business Unit Names and Branch Codes for easy identification in multi-unit reports
Need help? Contact support at support@bizconnekt.com