Suppliers Overview
What is Suppliers?
The Suppliers module is your central hub for managing all vendor relationships and supplier information. It maintains comprehensive supplier profiles including contact details, GST compliance, banking information, and complete transaction history for streamlined procurement operations.
Who Uses This?
Purchase Team
Create and manage supplier profiles for procurement activities
Finance Team
Track supplier payments, statements, and accounting details
Approvers
Review and approve new supplier additions
Management
Monitor supplier performance and outstanding balances
Key Features
Supplier Information
- Complete Profiles: Contact, GST, PAN, and banking details
- Multiple GST Numbers: Support for suppliers with different GST registrations
- Document Management: Store supplier certificates and agreements
- Address Management: Multiple billing and shipping addresses
Financial Tracking
- Payment Terms: Configure credit periods and payment conditions
- TDS Settings: Automatic TDS deduction configuration
- Supplier Statements: Generate account statements by period
- Transaction History: Complete bills and payment records
How It Works
Typical Workflow
- Add Supplier: Enter basic details, GST information, and contact data
- Configure Accounting: Set payment terms, currency, and TDS details
- Add Banking: Enter beneficiary and bank account information
- Upload Documents: Attach GST certificates, agreements, and compliance docs
- Approval Process: Submit for approval if workflow is configured
- Start Transacting: Create purchase orders and bills once approved
Supplier Types
| Type | Description | Use Case |
|---|---|---|
| Raw Material Supplier | Vendors supplying production materials | Manufacturing inputs, components |
| Service Provider | Vendors providing services | Maintenance, consulting, professional services |
| Trading Supplier | Vendors for finished goods resale | Trading, distribution businesses |
| Import Supplier | International vendors | Foreign currency transactions, imports |
GST Types Supported
| GST Type | When to Use |
|---|---|
| Regular | Standard GST-registered suppliers within India |
| Composition | Suppliers under composition scheme |
| Unregistered | Small suppliers without GST registration |
| Foreign | International suppliers outside India |
| SEZ | Special Economic Zone suppliers |
| SEZ Developer | SEZ development companies |
| Deemed Export | Deemed export category suppliers |
Getting Started
| Task | Guide | Time Required |
|---|---|---|
| Add New Supplier | How to Add Supplier | 5-8 minutes |
| View Supplier Details | How to View Supplier | 2 minutes |
| Generate Statement | Generate Supplier Statement | 3 minutes |
Related Sections
- Purchase Orders - Create POs for suppliers
- Bills - Record supplier invoices
- Payment Made - Pay supplier bills
- Approvals - Approve supplier additions
Quick Tips
Best Practices
Verify GST numbers during supplier creation to ensure compliance and avoid input tax credit issues later
Upload supplier documents like GST certificates and agreements in the Documents tab for easy reference during audits
Set accurate payment terms to get proper aging reports and cash flow projections
Need help? Contact support at support@bizconnekt.com