Digital Signature
A digital signature is your authorised signature or company stamp, set up once and added automatically to the documents you choose. Instead of printing each invoice or order to sign it by hand, you upload the signature image and pick which document types should carry it — every printed and shared copy then shows it in place.
Digital signatures are configured in the Admin console by a Tenant Administrator or System Admin. Set up a signature that has been authorised by your management — it stands in for a real signature on documents you send out.
What is a digital signature?
It is an image — a signatory's signature, a company stamp, or both together — that Bizconnekt places on the documents you nominate. You control two things:
- The image you upload, which is what appears on the document.
- Which document types carry it — for example, invoices and purchase orders but not quotations.
Each document type is turned on or off individually, so you can sign the documents that leave your business while leaving internal ones plain.
Set up a signature for a document type
- Prepare your signature or stamp as a clear image with a clean background.
- Open the Admin console and go to Settings → Documents → Digital Signature.
- Choose the document type you want to sign (for example, Invoice).
- Turn the signature on for that type.
- Upload your signature image. A preview appears so you can check it looks right; you can remove and upload a different one if needed.
- Save. From now on, that document type carries the signature.
Repeat for each document type you want signed. You can change or remove the image later, and the update flows through to documents created after the change.
Where the signature appears
| Where | Does the signature show? |
|---|---|
| The printed copy of the document | Yes |
| The PDF you download | Yes |
| The copy shared with a customer or supplier | Yes |
| The working screen inside Bizconnekt | It is applied to the output copy, not the data-entry form |
The signature is part of the finished, shareable document — so what your customer or supplier receives looks properly authorised without anyone signing each one by hand.
Tips for a clean result
- Use a sharp image on a plain or see-through background so it sits neatly on the document.
- Keep it to an authorised signature or your official stamp — this is what recipients treat as your sign-off.
- Preview a real document after setting it up to check the signature sits where you expect.
Related guides
- Invoicing — where a signed invoice is produced and shared
- Purchase Order — where a signed purchase order is sent to a supplier
- Auto Id — automatic reference numbers for each document type
- Docs Check List — the supporting files a document must carry
Need help? Contact support at support@bizconnekt.com