Business Reports Overview
What are Business Reports?
Financial intelligence reports that provide real-time visibility into your business health through accounts payable aging, accounts receivable tracking, balance sheet analysis, and profit & loss statements. Make informed decisions with data that updates as transactions flow through the system.
Who Uses This?
Finance Teams
Track receivables, payables, and overall financial position
Business Owners
Monitor profitability and cash flow for strategic decisions
Accountants
Generate financial statements for compliance and analysis
Department Heads
Review financial performance against budgets and targets
Available Reports
Cash Management Reports
Accounts Payable tracks supplier outstanding payments with aging buckets showing what's due now, overdue, and upcoming bills requiring attention.
Accounts Receivable monitors customer payments, identifies collection priorities, and highlights overdue invoices needing follow-up action.
Financial Statement Reports
Balance Sheet displays assets, liabilities, and equity position at any point in time for understanding financial health.
Profit & Loss Report shows revenue, expenses, and net margin over selected periods to measure business performance.
Common Report Features
Filter Options
All business reports share consistent filtering capabilities for focused analysis:
| Filter | Purpose | Options |
|---|---|---|
| Report Type | Select which report to view | Dropdown with available reports |
| Entity Filter | Focus on specific supplier or customer | Search and select from master list |
| Status Filter | Filter by payment or document status | Current, Overdue, specific aging buckets |
| Time Period | Select date range for analysis | Today, This Week, This Month, This Quarter, This Year, Custom Range |
Report Actions
Run Report button executes the report with selected filters, refreshing data from the current system state.
Export Options allow downloading report data in Excel or PDF format for offline analysis and record-keeping.
Drill-down Links within report tables navigate directly to source documents like bills or invoices for detailed investigation.
How Business Reports Work
Data Flow
- Real-time updates as transactions are recorded in purchase, sales, or finance modules
- Automatic calculations for aging, balances, and financial statement line items
- Instant visibility without waiting for batch processing or end-of-day updates
- Drill-down capability to trace any number back to source documents
Report Structure
Accounts Payable & Receivable
These aging reports categorize outstanding amounts into time buckets:
- Open (within due date) - Amounts due but not yet overdue
- 0-15 days delay - Recently overdue, requiring attention
- 15-30 days delay - Moderately overdue, needs follow-up
- 30-60 days delay - Significantly overdue, escalation needed
- 60+ days delay - Severely overdue, collection action required
Each row displays the bill or invoice number, party name, transaction date, due date, amount, current balance, and calculated delay days.
Balance Sheet
Structured in standard accounting format showing:
- Assets - Current assets, fixed assets, and tax assets with hierarchical breakout
- Liabilities - Current liabilities and tax liabilities grouped by type
- Equity - Owner's equity, retained earnings, and current period earnings
Total assets balance against total liabilities plus equity, confirming accounting integrity.
Profit & Loss
Organized by revenue and expense categories:
- Income - Sales revenue, service revenue, other income streams
- Cost of Goods Sold - Direct material and production costs
- Operating Expenses - Categorized by expense type with detailed breakout
- Non-Operating Items - Interest, depreciation, other non-operating entries
Calculates gross profit, operating profit, and net margin with clear intermediate totals.
Getting Started
| Report | Guide | Time Required |
|---|---|---|
| Accounts Payable | Accounts Payable Guide | 3 minutes |
| Accounts Receivable | Accounts Receivable Guide | 3 minutes |
| Balance Sheet | Balance Sheet Guide | 5 minutes |
| Profit & Loss | Profit & Loss Guide | 5 minutes |
Related Sections
- Sales Reports - Customer and order analytics
- Purchase Reports - Supplier and procurement insights
- Common Fields Reference - Understanding field definitions
Quick Tips
Best Practices
Run accounts receivable daily to stay on top of collections and identify payment delays before they become significant issues.
Use time period filters to compare current month versus prior month performance, revealing trends in revenue growth or expense control.
Export reports to Excel when sharing with stakeholders or performing additional calculations not available in the standard report view.
Need help? Contact support at support@bizconnekt.com