Delivery Challan Overview
What is Delivery Challan?
A Delivery Challan is a document that accompanies goods during transportation from your warehouse to the customer's location. It serves as proof of dispatch and contains details of the items being delivered, their quantities, and delivery addresses. In Bizconnekt, Delivery Challans can be created against Sales Orders to track dispatch status and manage partial deliveries.
Who Uses This?
Warehouse Managers
Track goods leaving the warehouse, manage inventory deduction, and maintain dispatch records
Sales Team
Monitor order fulfillment progress, update customers on dispatch status, and track delivery timelines
Logistics Coordinators
Prepare shipping documents, coordinate with transporters, and ensure goods reach customers safely
Accounts Team
Link delivery documents to invoices, verify goods dispatched before billing, and maintain audit trails
Key Features
Document Management
- Sales Order Linking: Create challans directly from sales orders
- Partial Deliveries: Dispatch orders in multiple shipments
- Auto Numbering: System-generated challan numbers with customizable prefixes
- GST Compliance: Includes GSTIN and tax details for regulatory compliance
Tracking & Visibility
- Dispatch Status: Track what percentage of order has been dispatched
- Billing Status: Monitor how much has been invoiced
- Item-level Details: View quantity, pricing, discounts, and taxes per line item
- Sales Order Reference: Link back to original order for complete context
How It Works
Typical Workflow
- Select Sales Order: Choose an approved sales order with pending quantities to dispatch
- Enter Challan Details: Specify challan date, delivery date, and reference information
- Add Items: Select items and quantities to be dispatched from the sales order
- Review Addresses: Verify shipper and delivery addresses are correct
- Attach Documents: Upload supporting files like transporter details or packing lists
- Submit Challan: Create the delivery challan and generate PDF for dispatch team
Challan Types
Delivery against order
The most common type where goods are dispatched based on confirmed sales orders. The system tracks pending quantities and allows partial fulfillment across multiple challans.
Getting Started
| Task | Guide | Time Required |
|---|---|---|
| Create New Delivery Challan | How to Add Guide | 5 minutes |
| View Challan Details | How to View Guide | 2 minutes |
| Download Challan PDF | Download Guide | 1 minute |
Understanding Dispatch & Billing Status
| Status Type | What It Tracks | Example |
|---|---|---|
| Dispatch Status | Percentage of order quantity dispatched | 24% means 24% of ordered items have delivery challans |
| Billing Status | Percentage of challan amount invoiced | 0% means challan created but invoice not yet generated |
Related Sections
- Sales Orders - Create orders before delivery challans
- Invoicing - Generate invoices from delivery challans
- Customers - Manage customer master data
Quick Tips
Best Practices
Always verify delivery address before creating challan - incorrect addresses cause delivery delays and customer dissatisfaction
Create partial delivery challans for large orders instead of waiting for complete stock availability
Attach transporter details and vehicle information in Documents tab for audit trail and tracking purposes
Need help? Contact support at support@bizconnekt.com