Audit Logs Overview
What are Audit Logs?
A comprehensive activity tracking system that records every create and update action across your business transactions. View who made changes, when they occurred, and exactly what was modified with complete field-level detail for compliance and operational transparency.
Who Uses This?
Finance Teams
Track transaction modifications and verify approval workflows
Auditors
Review change history for compliance verification and control testing
Business Owners
Monitor system activity and investigate discrepancies
Administrators
Troubleshoot issues and understand user behavior patterns
Key Features
Complete Visibility
Every action tracked including create, update operations with user identification
Field-level changes showing old and new values for every modification
Document associations linking changes to related bills, purchase orders, or other documents
Powerful Filtering
Category-based search across Purchase, Sales, Items, and Admin modules
Date range selection to focus on specific time periods
Document type filtering to view activity for specific transaction types
Document ID search for tracking changes to individual records
How It Works
Automatic Tracking Process
- User performs action - Creates or updates any document in the system
- System captures details - Records timestamp, user, action type, and affected fields
- Log entry created - Stores complete before/after snapshot of changes
- Searchable history - Makes audit trail immediately available for review
What Gets Tracked
| Category | Document Types | Tracked Actions |
|---|---|---|
| Purchase | Suppliers, Purchase Requests, Purchase Orders, Bills, Payments Made | Create, status changes, field updates, approvals |
| Sales | Customers, Quotations, Sales Orders, Invoices, Delivery Challans, Payments Received | Create, status changes, field updates, approvals |
| Items | Items, Bill of Materials | Create, modifications to item details or BOM structure |
| Admin | User management, role changes, system settings | Configuration changes, permission updates |
Why Use Audit Logs?
Compliance & Control
Track changes for regulatory compliance, internal controls, and audit requirements. Every modification is recorded with user accountability.
Troubleshooting
Identify when and why data changed to resolve discrepancies or understand unexpected system behavior.
Security Monitoring
Detect unauthorized access or suspicious activity patterns across your business operations.
Training & Process Improvement
Review user actions to identify training needs or workflow inefficiencies requiring attention.
Getting Started
| Task | Guide | Time Required |
|---|---|---|
| View Recent Activity | How to View Audit Logs | 2 minutes |
| Search Specific Changes | How to View Audit Logs | 3 minutes |
| Review Change Details | Understanding Audit Log Entries | 5 minutes |
Data Retention
Retention Policy
Audit logs are retained for the duration of your active subscription plus 90 days. Export important logs regularly for long-term archival if required for compliance.
Related Sections
- Approval Workflows - Track approval actions in audit logs
- Security & Compliance - Understand overall security measures
- User Management - Review user access changes
Need help? Contact support at support@bizconnekt.com