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Reconcile & Manage

Overview​

Once a statement is in Bizconnekt, this is where you finish the job: you go down the list, confirm the matches Bizconnekt suggested, sort out the lines it couldn't, and close off any small differences. When the last line is accounted for, the statement is reconciled and your books agree with the bank.

Open a statement​

  1. Go to Finance from the sidebar
  2. Click Banking
  3. Open the bank account you want, then open the statement for the period
  4. The list of transactions appears, with each line showing whether it's matched or still to do

Reading the list​

Each line shows the bank's own details and its current state:

ColumnWhat it shows
DateThe day the transaction went through the bank
DescriptionThe text your bank put against the line
Money in / Money outWhether it added to your balance or reduced it
AmountThe value of the transaction
Matched toThe payment, receipt, or adjustment this line is tied to (if any)
StateNot matched, Partly matched, Matched, or Ignored (colour-coded)

Understanding the states​

StateColourMeaning
MatchedGreenFully tied to a payment, receipt, or adjustment — done
Partly matchedYellowSome of the amount is accounted for, but not all of it
Not matchedRedNot yet tied to anything — this is what's left to do
IgnoredGreyDeliberately set aside; won't count as outstanding

The whole month is done when nothing is left on red or yellow.

Step 1: Confirm the suggested matches​

Bizconnekt has already looked at every line and suggested a match wherever a recorded payment or receipt lines up — the same reference or transfer number, or the same amount around the same date.

  1. Look down the list for lines showing a suggested match
  2. Check the suggestion is right — the amount and the other party should make sense
  3. Click Confirm to accept it

The line turns green. Confirming the suggestions is usually most of the work, and it takes seconds per line.

Step 2: Match the rest by hand​

Some lines won't have a suggestion — a receipt you recorded late, or a payment with no reference. Match those yourself:

  1. Open the unmatched line
  2. Search for the payment or receipt it belongs to — by amount, party, or reference
  3. Select it and Match

If the entry doesn't exist yet because you never recorded it, record it first — in Payments Made for money you paid out, or Payments Received for money you received — then come back and match the line.

Step 3: Close small differences with an adjustment​

Sometimes a line doesn't quite match anything because of a small extra the bank added or took — a fee, or a rounding gap on a currency conversion. Rather than force a match, you record an adjustment: a short note that explains the difference and puts it into your books.

  1. On the line with the difference, choose Add adjustment
  2. Pick the kind of difference:
KindWhen to use it
Bank chargeA fee the bank took — transfer charges, service fees
Exchange-rate differenceA small gap from converting a foreign-currency amount
CorrectionA small error being put right
OtherAnything else — explain it in the note
  1. Enter the amount of the difference and a short note in plain words
  2. Save

The adjustment posts to your books like a Manual Journal entry, and the line closes. Keep the note readable — "HDFC transfer charge for September" tells the next person exactly what it was.

Ignoring a line​

Now and then a line genuinely isn't yours to reconcile — a bank test entry, or something that belongs to another set of books. You can set it aside:

  1. Open the line and choose Ignore
  2. Enter a reason — this is required, so there's always a record of why
  3. The line moves to Ignored and no longer counts as outstanding

One rule: if a line is already matched to something, unmatch it first before you can ignore it. That stops you accidentally setting aside real work.

Filtering and searching​

When a statement runs to hundreds of lines, narrow the view:

  • Filter by state — show only what's Not matched to see exactly what's left
  • Search by amount, party, or description to jump to a specific line
  • Sort by date or amount to work through the biggest items first

Paying several bills at once (bulk payment)​

When you owe several suppliers and want to pay them together in one bank transfer, you don't record each one separately and hope they line up later. You group them into a bulk payment:

  1. In Banking, choose Bulk Payment
  2. Pick whether you're paying out (to suppliers) or receiving (from customers)
  3. Choose the bank account and the payment date
  4. Add the bills or invoices you want to settle together — each one with its amount
  5. Bizconnekt totals them up so you can see the single figure that will hit the bank

You can generate a payment file to upload to your bank's portal, so the bank makes all the transfers in one go. When that single amount later appears on your statement, you match it back to the whole group — one line, many bills settled — and it's reconciled together.

A bulk payment moves through a few plain stages:

StageMeaning
DraftYou're still building the group of payments
File generatedA payment file is ready to upload to your bank
UploadedYou've taken the file to your bank
ProcessedThe bank has made the transfers
ReconciledMatched back against the statement line — fully closed

Common tasks​

See what's left to reconcile​

  1. Open the statement
  2. Filter by state to show only Not matched
  3. Whatever's listed is your remaining work

Fix a wrong match​

  1. Open the matched line
  2. Choose Unmatch
  3. Match it again to the right entry

Pay a batch of suppliers together​

  1. Choose Bulk Payment, set it to paying out
  2. Add the bills, generate the file, upload it to your bank
  3. Match the single statement line back to the group when it appears

Common issues & solutions​

Issue 1: A suggested match looks wrong​

Solution:

  • Don't confirm it. A suggestion is only a best guess — check the amount and party, and if it's not right, unmatch and match the correct entry by hand.

Issue 2: A line won't fully match​

Solution:

  • The amounts differ by a small extra. Match what you can, then add an adjustment for the difference (usually a bank charge) to close the line.

Issue 3: The statement won't show as fully done​

Solution:

  • One or more lines are still red or yellow. Filter by Not matched to find them. Ignored lines are fine — they don't hold up the statement.

Issue 4: I can't ignore a line​

Solution:

  • It's still matched to something. Unmatch it first, then ignore it with a reason.

Need help? Contact support at support@bizconnekt.com