Add a shift calendar
Name the calendar, add the shifts your plant runs, and click Add. Breaks, holidays and shutdowns are optional and can be added any time.
Quick add
- Go to Production › Setup and open the Shift Calendar step.
- Click Add Shift Calendar.
- Enter the Calendar Name and check the Time Zone.
- Click Add shift. Enter the Shift Name, Starts and Ends, and tick the working days.
- Click Add.
Done. The calendar appears on the Shift Calendar list. Point your resources at it, or mark it as the default.
Full guide
On an empty list, click Add Shift Calendar in the middle of the screen. A field marked with a red star is required. Click Cancel to leave without saving.
Name, time zone, default and active
Fields in this section
| Field | Required | What to enter |
|---|---|---|
| Calendar Name | Yes | A name your team recognises, such as Main Plant. It must be unique in the business unit. |
| Time Zone | Yes | A place name such as Asia/Kolkata. It starts as Asia/Kolkata, so change it if your plant is elsewhere. Every shift hour is local time in this zone. |
| Default | No | Tick to use this calendar for every resource that names no calendar. Making this the default removes the flag from the calendar that holds it now. |
| Active | No | Ticked by default. Untick to stop offering it for new resources. The default calendar cannot be inactive. |
| Notes | No | Anything your team should know. |
Shifts
Click Add shift for each shift. A calendar can hold up to 24. A calendar with no shifts works no hours at all.
Fields in this section
| Field | Required | What to enter |
|---|---|---|
| Shift Name | Yes | For example Day or Night. A resource rate points at a shift by this name, so keep it exact. Two shifts on one calendar cannot share a name. |
| Starts | Yes | The start time. It starts at 09:00. |
| Ends | Yes | The end time. It starts at 18:00 and must be after the start. |
| Runs into the next day | No | Tick for a night shift that ends the next morning, such as 22:00 to 06:00. |
| Working days | Yes | Tick the days the shift starts on. Monday to Saturday are ticked to begin with. At least one day is needed. |
Two shifts on one calendar cannot overlap, because they would count the same capacity twice. A 22:00 to 06:00 shift on a Saturday counts as a Saturday shift, even though most of it falls on Sunday.
Breaks
Inside a shift, click Add break for each stop, such as lunch. Without breaks, a shift is planned as if it runs straight through.
Fields in this section
| Field | Required | What to enter |
|---|---|---|
| Break Name | Yes | For example Lunch. |
| Starts | Yes | When the break starts. It must fall inside the shift. |
| Ends | Yes | When it ends. Two breaks in one shift cannot overlap. |
On the list, a shift with breaks shows how long it really works, for example "works 8h".
Exceptions
Click Add exception for each holiday, shutdown or extra working day. A calendar can hold up to 2000.
Fields in this section
| Field | Required | What to enter |
|---|---|---|
| Date | Yes | A real date. |
| Kind | Yes | Holiday (nobody works), Shutdown (a planned plant shutdown or site-wide maintenance) or Extra working day (a day that is worked when the pattern says otherwise). |
| Shift | No | Leave on the whole day, or pick one shift of the calendar to remove. |
| From, To | No | A time window on that date. Give both or neither. An extra working day must give both. |
| Runs into the next day | No | Tick if the window ends the next morning. |
| Description | No | For example Republic Day. |
The same exception cannot be listed twice.
What a day works
Below the exceptions, the Date field in the preview section shows what any day works under the pattern you have typed, including the effect of a holiday, and the total hours. Nothing in it is saved: use it to check the calendar before you click Add.
Save
Click Add. Errors are shown under the field and in red. Fix them and click again.
On mobile
The production calendar has no screen on the phone. Use the web. Same on iPhone and Android.
The Android app is on Google Play. The iPhone app is coming soon to the App Store.
Problems and fixes
This shift ends at or before it starts
For a night shift, tick Runs into the next day beside the end time.
Shifts overlap
Two shifts on the same calendar overlap. Change the times, or put them on different calendars.
A break falls outside the shift
A break must start and end inside its shift. Change the break times, or the shift.
This calendar defines no shift called that name
An exception can only name a shift on the same calendar. Add the shift first, or leave Shift on the whole day.
The default calendar cannot be inactive
Make another calendar the default first, then make this one inactive.
A calendar with that name already exists
Names are unique in the business unit. Change the name.