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View and manage shift calendars

Open Production › Setup and the Shift Calendar step to see every calendar. From a row you can view, edit or delete one.

Video coming soon: Tour of the Shift Calendar list

The list​

Each row is one calendar, most recently updated first. By default you see Code, Calendar, Shifts, Time Zone, Default and Status. Shifts shows each shift with its hours, for example "Day 09:00 – 18:00". Status reads In use or Not in use. Use the column chooser in the table header to add Working Days, Exceptions (a count), Notes, Created By, Updated By, Created At and Updated At. You can sort by Code, Calendar, Time Zone, Created At and Updated At.

Search and filter​

There is no search box on this list. Click the filter icon in the Actions column header to open the filter, then choose a Status: All calendars, In use or Not in use. A chip above the list shows the active filter. Click it to clear it, or use the clear all link.

Import and export​

There is no bulk import and no export for calendars.

Actions​

Each row has three icons. Edit and delete only show if your role has edit access to calendars. Clicking a row opens it for editing when you have edit access.

View​

The eye icon opens the calendar in a side view next to a narrower list. It shows the calendar as a printable page with its shifts, breaks and exceptions. You can maximise or close the side view. The side view also has an Edit button.

Print​

Click the printer icon (Print Preview) in the side view, then print the page or download it as a PDF. There is no email option.

Edit​

The pencil icon opens the same form as Add. A shift cannot be removed while a resource rate prices it. The Update button saves.

Delete​

The bin icon asks you to confirm, then deletes the calendar. It is refused if any resource still follows it, and the message names one. The default calendar is refused too while resources use it as their fallback. Move those resources to another calendar, or make another calendar the default, and try again. The same applies to making such a calendar inactive.

On mobile​

The mobile app has no calendar screens.

Same on iPhone and Android. The Android app is on Google Play. The iPhone app is coming soon to the App Store.

Problems and fixes​

I cannot see the edit or delete icons

They need edit access to calendars. Ask your administrator.

Delete says a resource works to this calendar

Open that resource, pick another calendar, save, then delete again.

The list shows "The calendars could not be read"

Reload the page. If it continues, check your access with your administrator.