TDS Payable
Lists the tax you deducted at source from payments to suppliers, with the section and rate, so you know what you owe the government. A summary by section sits above the list.
This report is built for India's GST and tax deduction rules. It does not cover VAT, and Tax Reports has no VAT report. Your VAT rate and amount are on each document.
Quick look
- Go to Reports › Tax Reports and click the TDS Payable card.
- It opens on last month. To change it, click the filter button, pick a Month or Quarters and click Run Report.
- Read the summary by section at the top, then the list of postings under it.
Done. You see the TDS of the period by section, and each posting behind it.
Full guide
What it shows, and when to use it
Each row is one posting where you held back TDS: a bill, debit note or expense with TDS on it, or a supplier payment that deducted TDS. Use it to prepare your TDS payment and quarterly return, and to see how much is still to deposit. Money you deducted is a liability to the government, not income.
Filters and period
Fields in this section
| Field | Required | What to enter |
|---|---|---|
| Reports | No | Switch to another Tax report. |
| Year | No | Chooses which months and quarters the two lists below offer. The current year lists your latest 12 months and the latest four quarters; an earlier year lists January to December and its four calendar quarters. |
| Month | No | A single month, for example Oct-26. It opens on last month. |
| Quarters | No | A calendar quarter such as Jul-26 - Sep-26 (January to March, April to June, July to September, October to December). Picking a quarter clears the month, and the reverse. |
The report opens already run for last month, with a tag above the table (for example Month: Oct-26) naming the period. Click Run Report to refresh after you change a filter. If you click it with neither a month nor a quarter chosen, a message asks you to pick one. The filter button beside Run Report shows or hides the filters.
If your business unit has a go-live date, a line under the filters says documents dated before it are not included, because they were reported from your previous system. See Entering documents from before go-live.
Columns
Under the summary, the list has one row for each posting:
Fields in this section
| Column | What it shows |
|---|---|
| Document Type | The kind of document: bill, debit note, expense or payment. |
| Document# | The document number. It is plain text, not a link. |
| Document Date | The document date, in your date format. |
| Party Name | The customer or supplier. |
| Party PAN | Their PAN, or Not Available. |
| TDS Section | The section code. |
| TDS Section Name | The name of the section. |
| TDS Rate | The rate, as a percentage. |
| Taxable Amount | The value the tax was worked out on. |
| TDS Amount | The tax amount. A reversal shows as a negative figure. |
| Due Date | The due date of the bill the TDS was deducted on. A dash means the document has none. |
Above the list, a summary adds the period up by section:
Fields in this section
| Column | What it shows |
|---|---|
| TDS Section | The section code, for example 194C. |
| TDS Section Name | The name of the section. |
| Total Taxable | The value TDS was deducted on, for the period. |
| Total TDS | The TDS deducted, for the period. |
Amounts show in whole currency units, rounded.
How the figures are worked out
Bizconnekt reads the bills, debit notes, expenses and supplier payments posted in the period you chose, and picks out those that carry TDS. The list shows each one. The summary adds the list up by section across the whole period, not only the page you see. A reversal counts as a negative amount, so what you deducted and later reversed nets off.
A document counts in the month of its document date, as it stands now. Documents dated before your go-live date are not in these books and are not listed.
A voided invoice, credit note or debit note leaves these reports completely, in every period including the one it was dated in, because voiding takes it out of your books. Bizconnekt refuses to void an invoice while it has an e-invoice (IRN) or a live e-way bill, a payment or an applied note. Cancelling an IRN alone does not remove the invoice: it still counts until you void it. Bills cannot be voided; deleting a bill removes it. If that period is already filed, raise a credit note instead of voiding.
Sorting, drill-down and export
The list is always in date order, latest first, and its headings do not sort. Rows come 10 at a time; the pager at the bottom lets you change Items per page and jump to a page. The summary above it has no paging.
Document# is plain text: to open the document, search for its number in its own list. Use the column chooser in the table header to hide or show columns; the choice is reset each time you run the report.
There is no Excel, print, PDF or email on this report. For the returns, use TDS / TCS in Tax Compliance.
Who can see it
Open the report with View on Tax Reports. Without it the report list shows a No Access page. Tax Reports has only View and Add/Edit, and a report changes no record, so Add/Edit makes no difference here. The report is for the business unit you are working in: switch business unit first if you keep more than one GSTIN.
On mobile
In the mobile app open Reports, choose Tax Reports, then TDS Payable. Use the filter button to pick a Month; it opens on last month. Choosing a Quarters value reports that quarter and replaces the month; choosing a Year switches the Month and Quarters lists to that year, as on the web.
Tapping a column heading does not change the order: the report keeps date order, latest first. Choose 10, 25 or 50 rows a page. The download icon shares a CSV file of the rows on the screen through your phone's share sheet, not an Excel file. Rows do not open the document. A summary by section sits above the list. Same on iPhone and Android.
The Android app is on Google Play. The iPhone app is coming soon to the App Store.
Problems and fixes
A document dated on the last day of a quarter is missing
When you choose a quarter, the period ends at the start of its last day, so documents timed later on that day may be left out. Choose the three months one by one to check.
The report is empty
Check the period tag and the party and document dates, and that the document carried TDS when it was posted.
The report page says No Access
Your role does not have View on Tax Reports. Ask an administrator to turn it on.