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Strict Audit Mode

Every action on an invoice, bill, payment, order or journal records an audit-trail entry. Strict Audit Mode decides what happens if that entry cannot be written: with it on, the action is cancelled; with it off, the action goes through and the missing entry is recorded, retried and flagged.

2 min readYou need: Tenant administratorBefore you start: a business unit chosen in the header
Video coming soon: Strict Audit Mode in 1 minute

Where to find it​

Configuration › Finance › Strict Audit Mode

Quick set-up​

About 30 seconds
  1. Open Configuration › Finance › Strict Audit Mode.
  2. Read the warning, then switch Strict audit mode on.
  3. Click Save.

Done. A message says Strict audit mode updated.

Full guide​

The switch​

Fields in this section
FieldDefaultWhat it changes
Strict audit modeDisabledOn: if the audit entry cannot be written, the business action is cancelled, so no document exists without its audit trail. Off: the action succeeds and the missing entry is recorded, retried and flagged for the team.

Turn it on only if you must guarantee a complete audit trail for compliance. A short database problem that affects only the audit write will then block the action until it recovers. The change is itself recorded in the audit trail. Only tenant administrators can open this screen; others see a No Access page.

What changes for your team​

Nothing looks different day to day. The difference shows only in the rare moment the audit entry fails: with strict on, the person sees their action fail and must try again; with it off, they carry on.

When changes take effect​

For actions saved after you click Save. Past documents are not touched. The setting belongs to the business unit you picked.

What is not on this screen​

One switch only. No search, export or per-document choice.

On mobile​

There is no Strict Audit Mode screen on the phone. Change it in the admin portal in a web browser; actions from the phone then follow the same rule. The Android app is on Google Play. The iPhone app is coming soon to the App Store. Same on iPhone and Android.

Problems and fixes​

"No business unit selected yet — please wait a moment and retry"

The business unit has not loaded. Wait a moment, or pick the unit in the header, and save again.

An action fails and strict mode is on

The audit entry could not be written. Try again in a moment. If it keeps happening, switch strict mode off until it is fixed.