Items Overview
What is Items?
Your product and service catalog that serves as the foundation for all business transactions. Every physical product or service you buy, sell, or track must be created here before it can be used in purchase orders, sales orders, invoices, or bills.
Who Uses This?
Purchase Teams
Create and manage items with purchase rates and supplier specifications
Sales Teams
Set selling prices and product descriptions for customer transactions
Inventory Managers
Track stock levels and manage product specifications across locations
Finance Teams
Configure accounting ledgers and cost structures for accurate reporting
Key Features
Product Management
Dual pricing with separate purchase and sales rates per item
Product variants to manage items with multiple sizes, colors, or specifications under one base model
HSN/SAC codes for automatic GST rate assignment and tax compliance
Cost & Quality Control
Cost breakup tracking direct costs, logistics, marketing, and operational expenses
QC parameters with tolerance levels for quality inspection and acceptance criteria
Specifications to document technical details and product parameters
How It Works
Typical Workflow
Create item - Add goods or services with basic details, pricing, and tax information
Configure details - Set cost breakup, specifications, and quality parameters as needed
Attach documents - Upload product images, datasheets, and technical drawings
Use in transactions - Item becomes available across purchase, sales, and inventory modules
Item Types & Structure
| Type/Level | Description | Use Case |
|---|---|---|
| Goods | Physical products with inventory tracking | Raw materials, finished products, spare parts, packaging |
| Services | Intangible offerings without stock levels | Consulting, maintenance contracts, installation, freight |
| Base Model | Parent item with multiple variants | Products with sizes, colors, specifications (T-Shirt parent) |
| Variant | Specific version under base model | Individual SKUs (T-Shirt Blue Large, Red Medium) |
| Standalone | Independent item without variations | Unique products with single specification |
Getting Started
| Task | Guide | Time Required |
|---|---|---|
| Add New Item | How to Add Items | 5 minutes |
| Edit Item Details | How to Edit Items | 3 minutes |
| View Item Catalog | How to View Items | 2 minutes |
Related Sections
- Bill of Materials - Create product assembly structures
- Purchase Orders - Use items in procurement
- Sales Orders - Sell items to customers
- Inventory Reports - Track stock and valuation
Quick Tips
Best Practices
Use consistent naming conventions with brand, model, and specifications for easy searching (e.g., "Samsung Galaxy S24 - 256GB - Black")
Configure cost breakup for items to track true profitability - helps identify which cost components are increasing margins
Verify HSN/SAC codes using the lookup feature to ensure correct GST rates and avoid compliance issues during audits
Need help? Contact support at support@bizconnekt.com