Job Order
A Job Order is what you use when you send your own material to an outside vendor to be worked on, and receive the output back. Plating, machining, stitching, heat-treating — any step done off your own floor. It's the subcontracting version of a work order: the job is the same, but the work happens at the vendor's place.
This page explains the idea in plain terms. The step-by-step guides are linked at the bottom.
Availability depends on your plan and your role.
The key point: it's still your stock while it's out
This is the one thing to hold onto. When you send material to a vendor on a Job Order, nothing is sold and nothing is used up. The material is simply moved to the vendor's location — it's still your stock, sitting somewhere else for a while. It comes back to you as either a transformed item or the same item after an operation.
So sending 100 kg of brass to a plating vendor doesn't reduce what you own — it just parks that brass at the vendor until the plated parts come back. Your books show the stock is still yours the whole time it's out.
Three kinds of job
A Job Order comes in three flavours, depending on what the vendor does:
| Type | What the vendor does | What comes back |
|---|---|---|
| With transformation | Turns your material into a different item | A new, transformed item (raw brass → finished fittings) |
| Without transformation | Performs an operation on your material | The same item, after the operation (parts, now plated) |
| Sampling | Produces a sample for approval | A sample of the output |
Pick the one that matches what the vendor is actually doing for you.
It runs in two halves: dispatch, then receipt
A Job Order is done in two steps, and they can happen days or weeks apart:
- Dispatch — you send the material out to the vendor (the outward items).
- Receipt — you get the output back (the inward items).
As those steps happen, the order moves through clear stages so you always know where it is:
Open → Partially / Fully Dispatched → In Process → Partially / Fully Received → Closed
You can dispatch in parts and receive in parts — the stages track each side separately, so a job that's half sent and half returned is shown exactly as that.
You reconcile against what you dispatched, not the order quantity
Here's a point that saves confusion. When the output comes back, you match it against what you actually dispatched — not against the quantity the order was raised for. If you sent the vendor material for 80 of a planned 100, you reconcile the return against that 80. This keeps the maths honest when a job is sent and received in stages.
What you fill in
A Job Order asks for a handful of plain things:
- The vendor doing the work
- The material to send — the outward items and quantities
- The expected output — the inward items you expect back
- The dates — when it's raised, dispatched and expected
Bizconnekt keeps your stock right throughout: it stays yours while it's out, and settles correctly when the output is received.
The guides
| Task | Guide |
|---|---|
| Create a job order | Add a Job Order |
| View, dispatch and receive | View a Job Order |
Related guides
- Production — how making your own goods works, end to end
- Work Order — make a batch in-house instead of sending it out
- Items — create the items you send and receive
- Stores & Inventory — where your stock is counted and valued
Need help? Contact support at support@bizconnekt.com