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How to Add a Landed Cost

Overview​

A Landed Cost adds the extra costs of getting goods to you — freight, insurance, customs duty, clearing and handling — onto the value of stock you've already received. When you save it, Bizconnekt spreads those charges across the items and raises their cost, so each one reflects what it truly cost to land.

This guide walks you through adding one, usually a few days after the goods arrive, when the freight or duty bill turns up.

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Availability depends on your plan and your role.

Before you start​

  • The goods must already be received — a Landed Cost attaches to a receipt, not to goods still on their way.
  • Have the charge amounts to hand — the freight, duty or clearing bill you're adding.
  • Decide how the charges should be shared — by the value of the items, or by their quantity.

Step-by-Step Guide​

Step 1: Open Landed Cost​

From the left sidebar, open Stores & Inventory and click Landed Cost.

On the list page, click + Add Landed Cost in the top section. A new form opens with a reference number and today's date filled in.

Step 2: Set the date​

Landed Cost Date

This is the day you're applying the extra costs. It defaults to today; adjust it with the date picker if you need to record it in an earlier period.

Step 3: Pick the received goods​

Source receipt / bill

Choose the goods receipt (or its supplier bill) that these charges belong to. This is the shipment whose items will absorb the extra cost. Once you pick it, the items it brought in are shown, ready to receive their share.

If the receipt you expect isn't there, confirm the goods were actually received first — a Landed Cost can only attach to stock that's already in.

Step 4: Enter the extra charges​

Additional charge lines

Add one line per charge. For each, choose the type — freight, insurance, customs duty, clearing or handling — and enter the amount.

Add as many lines as the shipment attracted; for instance a freight charge, a duty charge and a clearing-agent fee can all sit on the same Landed Cost.

Step 5: Choose how to spread the charges​

Allocation basis

Decide how the charges get shared across the items in the receipt:

  • By value — pricier items take a bigger share. Good for costs like freight that roughly track how valuable the goods are.
  • By quantity — each unit takes an equal share. Good for costs that track the number of units, like handling.

Bizconnekt works out each item's share for you based on the basis you pick — you don't split it by hand.

Step 6: Review before saving​

Before you save, check:

  • The receipt is the right shipment.
  • Every charge line has the correct type and amount.
  • The allocation basis matches how the cost really behaves.
  • The date puts it in the period you intend.

Step 7: Save​

Click Add to apply the landed cost.

The moment you save, Bizconnekt:

  • Shares the charges across the items using your chosen basis.
  • Raises the cost of each affected item by its share.
  • Updates your stock valuation so it reflects the true landed cost.

Your item costs and valuation update straight away — no manual recalculation.

Common Situations​

Freight bill arrives after the goods This is the usual case. Receive the goods when they land; add the Landed Cost later, against that receipt, once the transporter bills you.

One shipment, several charges Freight, duty and a clearing fee all came in for the same delivery. Add each as its own charge line on a single Landed Cost against that receipt.

Charges that track value vs. charges that track count Spread freight and duty by value; spread flat handling or unloading by quantity. Pick the basis that's closest to how the real cost behaved.

Common Issues & Solutions​

The receipt doesn't appear in the list The goods may not be recorded as received yet. Confirm the receipt exists, then add the Landed Cost against it.

The cost landed unevenly across items That's the allocation basis at work. If it looks wrong, check whether the charge should have been spread by value or by quantity, and adjust.

Item costs didn't change after saving Confirm the charge lines had amounts and that a receipt with items was selected — a Landed Cost needs both goods and charges to have an effect.

Need help? Contact support at support@bizconnekt.com